1. Introduction
This Candidate Data & Consent Agreement ("Agreement") explains how J3A Recruitment Ltd ("we", "us", "our") processes, stores, and shares your personal data and Curriculum Vitae (CV) when you register as a candidate with us.
Unlike a commercial or employment contract, this document is focused strictly on your privacy, your data protection rights under the UK GDPR, and how we handle your personal information to help you find employment.
2. What Data We Process
To provide work-finding services and match you with suitable vacancies, we process:
- Your CV/Resume: Including employment history, education, qualifications, skills, and professional references.
- Contact Information: Name, email, phone number, and address.
- Verification Data: Identity documents and proof of your legal right to work in the UK (as required by UK employment laws).
- Job Preferences: Salary expectations, preferred locations, and target job titles.
3. Storage and Retention of Your CV
- Secure Storage: Your CV and profile are stored in our secure, password-protected recruitment database. Access is restricted exclusively to authorized J3A Recruitment Ltd recruitment consultants.
- Retention Period: We will retain your CV and data in our active talent pool for 24 months from your last meaningful contact with us (e.g., updating your CV, corresponding with our consultants, or applying to a role).
- Deletion: When this period expires, or if you request deletion earlier, your CV and personal records will be permanently deleted from our active database.
4. Sharing Your CV with Prospective Employers
We respect your control over where your career history is sent:
- Anonymised Sharing: By submitting your CV through one of our website forms, you agree that we retain the right to share an anonymised version of your CV or professional profile (with your name, contact details, and current employer redacted) with prospective employers to assess potential interest.
- Prior Consent for Identifying Details: We will never submit your full, unredacted CV, personal details, or direct contact information to any client or prospective employer without your prior verbal or written consent.
- Data Security: Employers with whom we share your data (anonymised or unredacted) are bound by UK GDPR and are only authorized to use your information for evaluating suitability for specific vacancies.
5. Candidate Assurances
By submitting your CV or registering with us, you confirm that:
- Accuracy: The information contained in your CV, qualifications, and employment history is accurate, true, and not misleading.
- References: You have obtained the permission of any referees before providing their contact details to us.
- Right to Work: You are eligible to work in the UK and will provide valid proof of eligibility when requested.
6. Your Rights and Withdrawing Consent
Under the UK GDPR, you retain full control over your data:
- Right of Access: You can request a copy of all personal data we hold about you at any time.
- Right to Rectification: You can ask us to update or correct your CV and contact details.
- Right to Erasure ("Right to be Forgotten"): You have the right to request that we delete your CV and all personal information from our recruitment database.
- Withdrawing Consent: You can withdraw your consent for us to process your data or represent you at any time.
To withdraw consent, request CV deletion, or update your information, please email us at info@j3arecruitment.co.uk. We will process your request within one calendar month.
7. Governing Law
This agreement and any dispute regarding your data processing are governed by the laws of England and Wales and subject to the jurisdiction of English courts.